Birth & Death Records

Birth Records

There is a fee of $10.00 for each certified copy of a birth record or a No Record Certification. All in person requests are subject to a same day service fee of $5.00. Vital Statistics does not accept personal checks. Please bring cash, a money order or a certified bank check when coming into the office. A copy of a birth record for a person born in the City of Albany can be requested in person at our office, located in Albany City Hall on the second mezzanine room 254M. Birth records can only be released to the person themselves once they are 18 years old, a parent listed on the birth record, a lawful representative or by court order. There is a request form to complete, and all the information pertaining to the person must be supplied. (See required information listed below).
 
YOU MUST HAVE IDENTIFICATION TO PICK UP A COPY OF YOUR BIRTH CERTIFICATE OR THE BIRTH CERTIFICATE OF YOUR CHILDREN. YOU MUST HAVE A CERTIFIED COPY OF THE COURT ORDER FOR CHILDREN IN YOUR CUSTODY. TEMPORARY CUSTODY PAPERS MUST BE ISSUED WITHIN THE LAST SIX MONTHS.
 
Birth records are not public records and New York State Public Health law protects their confidential nature. A birth record for people born in the City of Albany can be requested by mail, under the same restrictions mentioned above. The person making the request must provide identification.
 
For a list of Acceptable Identification, please click here.
 
We must have all of the following information for the person named on the birth record:
  • NAME
  • DATE OF BIRTH
  • PLACE OF BIRTH
  • FATHER'S NAME
  • MOTHER'S NAME INCLUDING MAIDEN NAME
  • RELATIONSHIP OF PERSON MAKING REQUEST
  • PURPOSE NEEDED
For an application to obtain a copy of a birth record please download the form below:
 
Birth records cannot be mailed to a P.O. Box or third-party address unless the applicant completes a notarized signed consent, authorizing us to mail the certificate to a P.O. Box.
 
A money order or a certified bank check for $10.00 per copy must accompany the request, payable to the City of Albany. If you are requesting a priority handling, you MUST include a money order or certified bank check for $15.00. Processing time for mailed in applications typically takes a week to two weeks unless same day processing is requested. If you request expedited processing your order will be processed within two (2) to three (3) days. All mail requests must be sent to:
 
Vital Statistics 
24 Eagle Street
Albany, NY 12207
 
A birth record for people born in the City of Albany can also be ordered over the telephone and charged to a credit card, under the same restrictions mentioned above. There is an additional fee for this service of $6.00 that is charged by the company VitalChek Network, which supplies us with the equipment and deals directly with the credit card companies. The request can be made by calling our office at (518) 434-5045. Identification must be faxed to our office at (518) 434-5975, before we can process the request.
 
For more information on Dual Citizenship, visit the NYS Department of Health Dual Citizenship and Vital Records website.
 
For more information on NYS requirements for Apostille, visit the NYS Department of Health Apostille for Vital Records website.
 

Death Records

The release of death certificates is governed by New York State Public Health Law §4174. New York State is a closed state and death records are not subject to FOIL and available to individuals who are:
 
  • the spouse of the deceased and you were married at the time of death
  • the biological sibling of the deceased (must produce a copy of your birth certificate that lists your parents)
  • biological child of the deceased (must produce a copy of your birth certificate that lists your parents)
  • someone with a NYS court order (must be an original court order with a raised seal)
  • the administrator or executor of the estate (you must bring original letters of administration or testamentary with you)
  • someone with a documented legal right or claim
  • someone with a documented medical claim
All requests are subject to review of identification and documentation presented at time of service. If you have specific questions, please contact our office at 518-434-5045.
 
 
FEE
 
There is a $10.00 fee per copy.
 
Vital Statistics only accepts: cash, money orders, certified bank checks, or credit cards.
 
There is an additional $6.00 fee for credit card payments.
 
Fees are collected at the time of request / Fees must accompany paper work if mail service is used.
 
No personal checks are accepted.
 
Do not mail cash.
 
Fees Payable to: City of Albany
 
Vital Statistics Address:
City of Albany
Registrar, Vital Statistics
Room 254M
Albany, NY 12207
 
Phone Requests / Questions: (518) 434-5045
Fax: (518) 434-5975
 
RESTRICTIONS
  • Death records are not public records and New York State Public Health law protects their confidential nature.
  • Death records cannot be mailed to a P.O. Box or third-party address unless the applicant's signature is notarized.
  • Identification, request form, and payment must be provided to Vital Statistics to complete your request.
REQUIREMENTS
 
YOU MUST HAVE IDENTIFICATION WHEN REQUESTING A DEATH RECORD.
 
 
You must provide all of the following information of the deceased:
  • NAME
  • DATE OF DEATH
  • PLACE OF DEATH
  • AGE AT DEATH
  • NAME OF FATHER OF DECEASED
  • MAIDEN NAME OF MOTHER OF DECEASED
  • SOCIAL SECURITY NUMBER
  • DATE OF BIRTH
  • RELATIONSHIP OF PERSON MAKING REQUEST
  • PURPOSE NEEDED